Excel interview questions

Excel quiz questions

  • 1.

    Which event do you use to check whether the Pivot Table is modified or not?

    Answer:

    To check whether the pivot table is modified or not we use “PivotTableUpdate” in worksheet containing the pivot table.

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  • 2.

    Is it possible to make Pivot table using multiple sources of data?

    Answer:

    If the multiple sources are different worksheets, from the same workbook, then it is possible to make Pivot table using multiple sources of data.

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  • 3.

    How would you provide a Dynamic range in “Data Source” of Pivot Tables?

    Answer:

    To provide a dynamic range in “Data Source” of Pivot tables, first, create a named range using offset function and base the pivot table using a named range created in the first step.

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  • 4.

    What are three report formats that are available in Excel?

    Answer:

    Following are the types of report formats

    • Compact
    • Report
    • Tabular
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  • 5.

    Explain pivot tables and its uses.

    Answer:

    A pivot table is a tool that allows for quick summarization of large data. It automatically performs a sort, count, total or average of the data stored in the spreadsheet and displays result in another spreadsheet. It saves a lot of time. Allows to link external data sources to our Excel.

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  • 6.

    How can you resize the column?

    Answer:

    To resize the column, you should change the width of one column and then drag the boundary on the right side of the column heading till the width you want.  The other way of doing it is to select the Format from the home tab, and in Format you have to select AUTOFIT COLUMN WIDTH under cell section. On clicking on this, the cell size will get formatted.

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  • 7.

    What is the use of NameBox in MS-Excel?

    Answer:

    Name Box is used to return to a particular area of the worksheet by typing the range name or cell address in the name box.

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  • 8.

    How can you add a new Excel worksheet?

    Answer:

    To add a new Excel worksheet, you should insert worksheet tab at the bottom of the screen.

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  • 9.

    What does a red triangle at the top right of a cell indicate?

    Answer:

    The red triangle indicates that some comment is associated with the cell. Hover the mouse over it, and you can read the full comment.

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  • 10.

    Explain few useful functions in Excel.

    Answer:

    Following are the functions available in Excel for manipulating the data:

    • Math and Financial Functions – SQRT, DEGREE, RAND(), GCD
    • Logical Functions – IF, AND, FALSE, TRUE
    • Date and Time functions – NOW(), DATEVALUE(), WEEKDAY(NOW())
    • Index Match – VLOOKUP and INDEX MATCH
    • Pivot tables
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  • 11.

    How can you sum up the Rows and Column number quickly in the Excel sheet?

    Answer:

    By using SUM function, you can get the total sum of the rows and columns, in an Excel worksheet.

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  • 12.

    What are charts in MS-Excel?

    Answer:

    To enable graphical representation of the data in Excel, charts are provided. A user can use any chart type, including column, bar, line, pie, scatter, etc. by selecting an option from Insert tab’s Chart group.

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  • 13.

    Is it possible to prevent someone from copying the cell from your worksheet?

    Answer:

    Yes, it is possible. To protect your worksheet from getting copied, you need to go into Menu bar >Review > Protect Sheet > Password.  By entering a password, you can secure your sheet from getting copied by others.

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  • 14.

    Which are the two macro languages in MS-Excel?

    Answer:

    XLM and VBA (Visual Basic Applications).  Earlier versions of Excel used XLM. VBA was introduced in Excel 5 and mostly used now.

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  • 15.

    Explain Macro in MS-Excel.

    Answer:

    Macros are used for iterating over a group of tasks. Users can create macros for their customized repetitive functions and instructions. Macros can be either written or recorded depending on the user.

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  • 16.

    How can you wrap the text within a cell?

    Answer:

    You must select the text you want to wrap, and then click wrap text from the home tab and you can wrap the text within a cell.

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  • 17.

    Specify the order of operations used for evaluating formulas in Excel.

    Answer:

    The order of operations in Microsoft Excel is same as in standard mathematics. It’s defined by the term “PEMDAS” or “BEDMAS”.

    • Parentheses or Brackets
    • Exponent
    • Multiplication
    • Division
    • Addition
    • Subtraction
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  • 18.

    How many data formats are available in Excel? Name some of them.

    Answer:

    Eleven data formats are available in Microsoft Excel for data Storage. Example:

    • Number – Stores data as a number
    • Currency – Stores data in the form of currency
    • Date – Data is stored as dates
    • Percentage – Stores numbers as a percentage
    • Text Formats – Stores data as string of texts
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  • 19.

    Explain Spreadsheet and its Basics.

    Answer:

    Spreadsheet can be compared to a paper ledger sheet. It consists or rows and columns and their intersection called cells.

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  • 20.

    What is ribbon?

    Answer:

    Ribbon refers to the topmost area of the application that contains menu items and toolbars available in MS-Excel. Ribbon can be shown/hidden using CTRL+F1. The ribbon runs on the top of the application and is the replacement for the toolbars and menus.  The ribbons have various tabs on the top, and each tab has its own group of commands.

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